Status of Advances to Special Disbursing Officer

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Parent Category: Financial Reports Category: ACCOUNTANT'S REPORT
Created: 21 May 2019

 

Republic of the Philippines
Province of Davao del Norte
ISLAND GARDEN CITY OF SAMAL
                     
STATUS OF ADVANCES TO SPECIAL DISBURSING OFFICER
                     
As of March 31, 2019
                     
GENERAL FUND
Name of Debtor  Amount Balance  Reference Number (DV Number / Check No.) Date Granted Purpose  A m o u n t   D u e   
           
 C u r r e n t  P a s t   D u e  
(in alphabetical order)   less than 30 days   31- 90 days   91- 365 days  Over 1 Year      Over 2 years 3 year s & above
ANTALAN, ANIANO P    3,000,000.00 606986 01/03/2011  CA Confidential Fund                         -         3,000,000.00
ANTALAN, ANIANO P    1,500,000.00 647311 04/01/2011  CA Confidential Fund                1,500,000.00
ANTALAN, ANIANO P    3,060,000.00 647549 04/18/2011  CA Confidential Fund                3,060,000.00
ANTALAN, ANIANO P    1,500,000.00 648989 07/04/2011  CA Confidential Fund                1,500,000.00
ANTALAN, ANIANO P    2,500,000.00 649318 07/08/2011  CA Confidential Fund                2,500,000.00
ANTALAN, ANIANO P    1,000,000.00 650811 10/03/2011  CA Confidential Fund                1,000,000.00
ANTALAN, ANIANO P       300,000.00 697702 11/02/2011  CA Confidential Fund                   300,000.00
ANTALAN, ANIANO P       100,000.00 698286 12/21/2011  CA Confidential Fund                   100,000.00
ANTALAN, ANIANO P    2,600,000.00 698588 01/02/2012  CA Confidential Fund                2,600,000.00
ANTALAN, ANIANO P    1,600,000.00 700024 04/02/2012  CA Confidential Fund                1,600,000.00
ANTALAN, ANIANO P    2,000,000.00 700053 04/02/2012  CA Confidential Fund                2,000,000.00
ANTALAN, ANIANO P       539,980.00 701428 06/25/2012  CA Confidential Fund                   539,980.00
ANTALAN, ANIANO P    1,000,000.00 701592 07/02/2012  CA Confidential Fund                1,000,000.00
ANTALAN, ANIANO P       450,000.00 745795 09/24/2012  CA Confidential Fund                   450,000.00
ANTALAN, ANIANO P    1,000,000.00 745853 10/01/2012  CA Confidential Fund                1,000,000.00
ANTALAN, ANIANO P       100,000.00 747201 12/21/2012  CA Confidential Fund                   100,000.00
ANTALAN, ANIANO P    5,000,000.00 747259 01/02/2013  CA Confidential Fund                5,000,000.00
ANTALAN, ANIANO P    4,300,000.00 748482 04/01/2013  CA Confidential Fund                4,300,000.00
ANTALAN, ANIANO P       437,400.00 749747 06/25/2013  CA Confidential Fund                   437,400.00
ANTALAN, ANIANO P    1,000,000.00 749861 07/02/2013  CA Confidential Fund                1,000,000.00
ANTALAN, ANIANO P       150,000.00 799497 10/09/2013  CA Confidential Fund                   150,000.00
ANTALAN, ANIANO P       100,000.00 800643 12/19/2013  CA Confidential Fund                   100,000.00
ANTALAN, ANIANO P    4,500,000.00 800756 01/02/2014  CA Confidential Fund                4,500,000.00
ANTALAN, ANIANO P       986,000.00 801980 03/25/2014  CA Confidential Fund                   986,000.00
ANTALAN, ANIANO P    5,500,000.00 802106 04/01/2014  CA Confidential Fund                5,500,000.00
ANTALAN, ANIANO P    2,000,000.00 842921 07/02/2014  CA Confidential Fund                2,000,000.00
ANTALAN, ANIANO P       680,000.00 843187 07/16/2014  CA Confidential Fund                   680,000.00
ANTALAN, ANIANO P       140,000.00 844757 10/23/2014  CA Confidential Fund                   140,000.00
ANTALAN, ANIANO P       100,000.00 845859 12/22/2014  CA Confidential Fund                   100,000.00
ANTALAN, ANIANO P    5,500,000.00 845921 01/05/2015  CA Confidential Fund                5,500,000.00
***Complete Liquidation Reports for all of the above Cash Advances for Confidential Fund have been promptly transmitted to COA Central Office. However, to date, we still have not received any Credit Notice for these advances.
AQUINO, NELSON A.         20,000.00 18892 20-Mar-19 To take up Cash Advance for the Cado-Economic Enterprise Performance Evaluation, Target Setting & Implementation Planning @ General Santos City on Mar        20,000.00                     -          
CARIAGA, JENNIFER D.       342,100.00 18073 14-Feb-19 To take up Cash Advance for expenses during Celebration of 21st Island Garden City of Samal Founding Anniversary use by CITO.                    -        342,100.00        
CARIAGA, JENNIFER D.         94,981.00 18074 14-Feb-19 To take up Cash Advance for expenses during the Bb. Island Garden City of Samal use by CITO.                    -          94,981.00        
CARIAGA, JENNIFER D.       240,000.00 18119 15-Feb-19 To take up Cash Advance for Prizes of Founding Anniversary use by CITO.                    -        240,000.00        
CARIAGA, JENNIFER D.       186,744.00 18427 28-Feb-19 Cash Advance for  payment of Fue, Oil & Lubricants and Prizes for the Search of Bb. IGACOS 2019.        186,744.00        
COMBISTA, REZIEL  A.         41,000.00 18994 25-Mar-19 To take up Cash Advance of Cash Prizes for Kalingaw UY 2019 use by CMO.        41,000.00                     -          
FUERTES, JOSE ERSANTE M.       105,240.00 17902 06-Feb-19 To take up Cash Advance for the Procurement of Books fro SICC Library(economic enterprise).                    -        105,240.00        
GARDE, ROSEMARIE  B.       532,525.00 18556 06-Mar-19 To takeup Cash Advance for Books for SICC Library.      532,525.00                     -          
JUSGUAN, ROSABEL V.         10,000.00 18627 08-Mar-19 To take up Cash Advance of traveling expense on March 14-15, 2019 @ Blue Blezz Resort, Mati City for CMO-BRD Mid year Evaluation.        10,000.00                     -          
JUSGUAN, ROSABEL V.         66,000.00 18664 08-Mar-19 To take up Cash Advance of traveling expense while on official business in Davao City on March 14-15, 2019 re: Planning & Target Setting of the City M        66,000.00                     -          
JUSGUAN, ROSABEL V.         35,620.00 18811 15-Mar-19 To take up Cash Advance of Prizes & Other Supplies for Mrs. Samaleña 2019 of Women's Month Celebration on Mar. 22, 2019 @ Samal Gymnasium(CMO-Sectoral        35,620.00                     -          
JUSGUAN, ROSABEL V.         35,000.00 18922 22-Mar-19 To take up Cash Advance for rent expense for Sectoral Women Development -GAD (cmo-sectoral).        35,000.00                     -          
LARIOSA, ABUNDIA A.       169,200.00 18902 20-Mar-19 To take up Cash Advance of Training expense (board & lodging) for GAD Program dated Mar. 18-20, 2019 use by CSWD.      169,200.00                     -          
LARIOSA, ABUNDIA A.         26,000.00 18918 21-Mar-19 To take up cash advance of prizes used during Women Forum & Culmination Day on Mar. 22, 2019 use by CSWD..        26,000.00                     -          
LARIOSA, ABUNDIA A.       180,000.00 19037 26-Mar-19 To take up Cash Advance of Financial Assistance for Aid to Individual in Crisis Situation (AICS) use by CSWD.      180,000.00                     -          
LARIOSA, ABUNDIA A.       120,000.00 19080 28-Mar-19 To take up cash advance of CSWD Financial assistance for Pauper's Burial as of February - March 2019.      120,000.00                     -          
LARIOSA, ABUNDIA A.       140,000.00 18929 22-Mar-19 To take up Cash Advance of Financial Assistance for Senior Citizen's Burial (CSWD).      140,000.00                     -          
LARIOSA, ABUNDIA A.         18,500.00 18931 22-Mar-19 To take up Cash Advance of CSWD Financial Assistance for Emergency Shelter Assistance (ESA) as of February - March 2019.        18,500.00                     -          
PADILLO, JOEL L.         28,050.00 18568 08-Mar-19 To take up Cash Advance of travel to attend the 5th Visayas-Mindanao Consultative Workshop on Barangay Civil Registration (BCR) AT IEC3 (International        28,050.00                     -          
UY, AL DAVID T.    2,500,000.00 17690 24-Jan-19 Cash advance of Confidential Fund First Quarter of 2019.                    -     2,500,000.00        
                     
                     
TOTAL  57,534,340.00                                                             -     1,421,895.00   3,469,065.00                  -                    -                    -     52,643,380.00
                     
               Certified Correct :     
                 
                GLADYS P. HURAÑO, CPA  
                City Accountant
                     
                     
Republic of the Philippines
Province of Davao del Norte
ISLAND GARDEN CITY OF SAMAL
                     
STATUS OF ADVANCES TO OFFICERS AND EMPLOYEES
                     
As of March 31, 2019
                     
GENERAL FUND
                     
Name of Debtor  Amount Balance  Reference Number (DV Number / Check No.) Date Granted Purpose  A m o u n t   D u e   
           
 C u r r e n t  P a s t   D u e  
(in alphabetical order)   less than 30 days   31- 90 days   91- 365 days  Over 1 year      Over 2 years 3 years & above
ACCION,RANDY R.         11,550.00 19101 28-Mar-19 To take up Cash Advance for the travel last April 1-15, 2019 at Davao City to attend the 5 day Basic Training Course for Pollution Control Officers (P        11,550.00                     -          
AMASOL,MARIA ZAREX V.           2,310.00 19102 28-Mar-19 To take up cash advance for the travel dated Apr. 1, 2019 at Davao City to attend the 1 day Environment Training for Managing Head use by CHO.          2,310.00                     -          
APAT,ROSALE C.         10,500.00 18806 15-Mar-19 To take up Cash Advance for traveling expense & per diems while attending 23rd Annual National Convention-Seminar at the Citystate Asturias, South Nat        10,500.00                     -          
APAT,ROSALE C.         34,138.00 18808 15-Mar-19 To take up payment of plane ticket of Ms. Apat & Ms. Pacaña while attending 23rd Annual Convention/Seminar @ Puerto Princesa City, Palawan on Mar. 25-        34,138.00                     -          
ARIG, MATTHEW III F.         31,110.00 18845 18-Mar-19 To take up cash advance of training & traveling expenses for the 1st Quarter of CY 2019 Internal Control System for Property & Supply Management (Appr        31,110.00                     -          
ATTY. IRYSHELL P. VILLEGAS         20,219.12 18930 22-Mar-19 To takeup Cash Advance of traveling expense, per diem & registration fee of Atty. Villegas while attending the 17th National Convention of Lawyers on        20,219.12                     -          
CABALLERO, MERLINA  G.         10,600.00 18406 27-Feb-19 Cash Advance for payment of  traveling expenses and registration fee while attending the 86th National Convention and Seminar-Workshop of PHALTRA at C                    -          10,600.00        
CABALLERO, MERLINA  G.         13,300.00 18711 13-Mar-19 To take up Casd Advance of traveling expense & registatrion fee to attend National Conference & Seminar Workshop of Provincial & City Treasurer's Asso        13,300.00                     -          
CABALLERO, MERLINA  G.         14,021.00 18807 15-Mar-19 To take up payment of plane ticket while @ Puerto Princesa City Palawan to attend the National Conference & Seminar Workshop of Privincial & City Trea        14,021.00                     -          
CAMASO,JEMELITA Q.         10,500.00 18686 11-Mar-19 To take up Cash Advance of traveling expense on Mar. 25-29, 2019 @ City State Austias, South National Highway, Taniguiban Heights. Puerto Princesa Cit        10,500.00                     -          
FUERTES,JOSE ERSANTE M.           6,630.00 18234 21-Feb-19 Cash Advance for payment of traveling and registration expenses while attending the TRaining on RA 9184 and 2016 Revised IRR at Davao City on Feb. 26-                    -            6,630.00        
GARDE, ROSEMARIE  B.           4,800.00 18920 22-Mar-19 To takeup cash advance of traveling expense to attend the 23rd Annual Convention Seminar of Philippine League of Local Budget Office (PHILBO) Inc. @ C          4,800.00                     -          
LARIOSA,ABUNDIA A.           5,250.00 18768 14-Mar-19 To take up Cash Advance of traveling expense on Mar. 25-29, 2019 @ Citystate Asturias, South National Highway, Taniguiban Heights, Puerto Princesa Cit          5,250.00                     -          
NANG,TEODORO P.         21,060.00 18623 08-Mar-19 To take up Cash Advance for traveling expense & per diem to be use on 3/12-16/2019 to attend 15th Community Based Monitoring System (CBMS) Philippine        21,060.00                     -          
OMAÑA,CRUZITA B.           9,450.00 19119 28-Mar-19 To take up Cash Advance for the travel dated April 9-13, 2019 at Baguio City use by CHO.          9,450.00                     -          
PACALDO,MARIO S.           5,250.00 18715 13-Mar-19 To take up Cash Advance of traveling expense on March 25-30 at Puerto Princesa City, Palawan to attend 23rd Annual Convention Seminar of PHILLBO INC.          5,250.00                     -          
PADILLO,JOEL L.         22,434.00 18576 08-Mar-19 To take up payment of plane ticket for the use of CCRO.        22,434.00                     -          
PRIETO,DOREENJEN B.           5,250.00 18809 15-Mar-19 To take up cash advance of traveling expense & per diem to attend 23rd Annual Convention Seminar on Philippine League of Local Budget Officers (PHILLB          5,250.00                     -          
PRIETO,DOREENJEN B.           6,450.00 18875 19-Mar-19 To take up reimbursement of traveling expense & per diem while at Manila to Inquire Requirements to get Certification & Quotation to purchase various          6,450.00                     -          
PRIETO,DOREENJEN B.           9,460.00 18687 11-Mar-19 To take up Cash Advance of traveling expense & registration fee to attend National Seminar on Public Accountability & People's Participation in Electi          9,460.00                     -          
PRIETO,MERCY M.         18,990.00 18714 13-Mar-19 To take up Cash Advance for traveling expense & registration fee ton attend the three (3) day Annual Installation & Updating on Mar. 18-20, 2019 @ Dav        18,990.00                     -          
SOLAMO,JADE L.           2,310.00 18253 21-Feb-19 Cash Advance for payment of traveling and training expenses while attending the seminar on Packaging My Hero last Feb. 22, 2019 at Davao City.                    -            2,310.00        
VALERA, FLORENCIO            5,250.00 18713 13-Mar-19 To take up Cash Advance of traveling expense on Mar. 25-30, 2019 at Citystate Austrias, South National Highway, Taniguiban Heights Puerto Princesa Cit          5,250.00                     -          
                     
TOTAL     280,832.12         261,292.12      19,540.00                  -                    -                    -                         -  
                     
               Certified Correct :     
                 
                GLADYS P. HURAÑO, CPA 
                City Accountant  
                     
                     
                     
                     
                     
                     
                     
Republic of the Philippines
Province of Davao del Norte
ISLAND GARDEN CITY OF SAMAL
                     
STATUS OF ADVANCES TO SPECIAL DISBURSING OFFICER
                     
As of March 30, 2019
                     
TRUST FUND
                     
Name of Debtor  Amount Balance  Reference Number (DV Number / Check No.) Date Granted Purpose  A m o u n t   D u e   
           
 C u r r e n t  P a s t   D u e  
(in alphabetical order)   less than 30 days   31- 90 days   91- 365 days  Over 1 year      Over 2 years 3 years & above
CARIAGA, JENNIFER         60,000.00 15727 28-Feb-19 To take up Cash Advance for expenses during the Search for Bb. IGACOS 2019.          60,000.00        
CARIAGA, JENNIFER         75,750.00 15728 28-Feb-19 To take up Cash Advance for expenses, honoraria, professional fees during the Search for Bb. IGACOS 2019 and 21st Founding Anniversary.          75,750.00        
CARIAGA, JENNIFER         40,000.00 15735 01-Mar-19 To take up Cash Advance for expenses during the Search for Bb. IGACOS 2019.        40,000.00          
                     
TOTAL       175,750.00              40,000.00      135,750.00                  -                    -                    -                         -  
                     
                     
STATUS OF ADVANCES TO OFFICERS AND EMPLOYEES
                     
As of March 31, 2019
                     
TRUST FUND
                     
Name of Debtor  Amount Balance  Reference Number (DV Number / Check No.) Date Granted Purpose  A m o u n t   D u e   
           
 C u r r e n t  P a s t   D u e  
(in alphabetical order)   less than 30 days   31- 90 days   91- 365 days  Over 1 Year      Over 2 years 3 years & above
HURAÑO,RONNEL M.       115,602.42 15762 18-Mar-19 To take up Cash Advance of Plane Ticket, TEV Per Diems and Training Expense to attend the 9th National Convention of the Philippine Association of Bui      115,602.42          
PALACIO,ERIC C.           9,256.00 15765 25-Mar-19 To  take up Cash Advance of Plane Ticket to attend the 9th National Convention of the Philippine Association of Building Officials on April 2-6, 2019          9,256.00          
                     
                     
TOTAL     124,858.42         124,858.42                     -                    -                    -                    -                         -  
                     
               Certified Correct :     
                 
                GLADYS P. HURAÑO, CPA  
                City Accountant